Quoting & job management
Enquiry to invoice, without the spreadsheet in the middle.
Quoting is where service businesses lose the most time and the most work. We build the path from enquiry through quote, approval and scheduling to an invoice in your accounting system — so a quote goes out the same day instead of next week.
Fixed-scope quote before we start
Connects to Xero, not a parallel ledger
Built on patterns running in our own business
Trusted by
Sound familiar?
The quote that takes four days is the quote you lose.
Not because the price was wrong — because someone else answered first.
Quotes written from scratch
The same twelve line items retyped every time, in a document someone rebuilds each evening after site visits.
No idea what was sent
Quotes live in one person’s sent folder. Nobody can answer which are open, which went cold, or which need chasing.
Invoicing lags the work
The job finished a fortnight ago and the invoice is still waiting on someone to reconcile what was actually done.
The flow we build
One path, five steps, nothing retyped.
Step 1
Enquiry capture
Web form, phone or email lands in one queue with the details you actually need to quote — not a bare name and number.
Step 2
Quote builder
Saved line items, your rates, your margins. Build a quote from a price list instead of a blank page, and send it from the phone.
Step 3
Online approval
The customer accepts with a click, with a timestamp and a record of exactly what they agreed to.
Step 4
Job scheduling
An accepted quote becomes a scheduled job against the right crew and date, carrying its line items with it.
Step 5
Invoice handoff
Completed job pushes to Xero as a draft invoice. Your bookkeeper keeps their process; nobody retypes the job twice.
Only the steps you need
Most businesses do not need all five on day one. We scope the step that is costing you most, ship that, then extend.
Why we can build this well
We run this pattern in our own business.
Champion HQ is our own project, client and finance platform — intake forms, scoped work, client portal and the accounting handoff. We did not learn this pattern from a brochure; we built it because we needed it, and we still run on it every day.
How we work
From brief to launch in three clear steps.
Same shape for fixes, sprints, and projects — only the depth changes. Every step has a fixed price agreed in writing before any work begins.
Step 1
Brief & quote
You send us your URL, the problem, and your goal. We reply within one business day with a fit check and either a fixed-price quote or a 30-min scoping call.
What you get:
✓ Reply within 1 business day
✓ Fixed-price quote in writing
✓ Clear what’s in, what’s out
✓ Honest “not the right fit” if so
Step 2
Build & test
We do the work on a staging environment where it makes sense, with weekly updates on bigger projects. Tested before launch — we don’t pray, we verify.
What we do:
✓ Build on staging where possible
✓ Weekly updates on multi-week work
✓ Test on real devices and browsers
✓ No surprise scope or invoices
Step 3
Launch & support
We launch, hand over a written summary and short walkthrough, then offer a monthly support plan if it fits. No pressure — most clients move onto Care or Growth, some don’t, and that’s fine.
What you get:
✓ Written launch summary
✓ Recorded walkthrough you can keep
✓ Optional support plan if it fits
✓ 30-day post-launch email support
Tell us what’s broken, what you want to improve, or what you want to build. We’ll come back with a clear next step.
Ready to get your website doing real work?
Tell us what’s broken, what you want to improve, or what you want to build. We reply within one business day with a clear next step — a fix quote, a sprint quote, a project quote, or a “we’re not the right fit” answer.
Australian-based team
Direct work — no account managers
Fixed-price quotes in writing
Reply within 1 business day